School triathlon session Terms and Conditions

These are the Terms and Conditions on which AEES COACHING Ltd (“we”, “us”, “our”) provides triathlon sessions in schools to you, the customer (“you”, “your”). By booking sessions with us, you agree to these Terms and Conditions. Please read them carefully.

1. About Us

AEES COACHING Ltd is a company registered in England and Wales, company number 14725480.
Registered: 6c The rampart Haddenham, CB6 3ST
Website: www.todaytriathlonclub.co.uk

Contact: todaytriathlonclub@gmail.com 

2. Registration & Contact Details

Before making a booking, you must register by filling out our online form or by phone/email. You must provide accurate details, including:

  • Your name and contact information

  • The student’s name, age, and medical conditions

  • A valid email address (for booking and invoices)

You are responsible for keeping your contact details updated.

3. Lesson Types

We offer:

  • Weekly sessions – Term-time only sessions either before or after school club booked per term.

  • Holiday camps – three-day camp held during school holidays.


4. Bookings & Contract

A booking is only confirmed when:

  • We receive your payment (or a payment on account agreed by us), and

  • You receive a confirmation email from us.

Your booking is a contract for the period confirmed.

5. Payment

You must pay for sessions in accordance with the following terms. We accept credit/Debit BACS transfers. We do not accept cash or cheques.

Weekly sessions

  • Payment is due in full at the time of booking, we do not accept part payments


Holiday Camps 

  • Full payment required before the first day of the camp.

  • Participation will not be permitted without full payment.

  • Participants attending single day prices may vary. 


Late Payments

  • AEES COACHING Ltd reserves the right to suspend or cancel sessions if payment is late.


Persistent Non-Payment

  • Accounts overdue by 30 days may be referred to a collection agency or pursued through small claims.

  • Any reasonable collection costs will be added to your balance.

  • Future bookings may be cancelled if your account remains unpaid.

Disputed Charges

  • Notify us of any disputed charge within seven days of the invoice date.

  • If an error is found, we will correct or credit the amount.




6. Prices

Session prices are as listed on booking form at time of booking and can vary depending on term length. Prices may increase at renewal. VAT is included where applicable.

7. Lesson Attendance & Cancellations

  • Sessions start at the scheduled time; missed time cannot normally be made up.

  • If you cancel your booking, refunds are at our discretion and may be reduced to cover costs.

Session Cancellations by AEES COACHING Ltd – Weather or Coach Issues

  • In the event that a Session is cancelled due to weather, facility issues, or coach illness, AEES COACHING LTd will always offer a credit/refund.

  • Refunds will only be offered in exceptional circumstances (please see on booking form) .

  • We will notify you as soon as possible and, where appropriate, may provide a substitute coach to minimise disruption to your child’s triathlon sessions.

  • AEES COACHING Ltd may cancel or rearrange sessions for other operational reasons. Where this occurs, we will make reasonable efforts to provide alternatives or reschedule.

8. Missed Session

  • Missed sessions are non-refundable unless due to serious illness or bereavement, at our discretion.

9. Illness & Fitness to take part

  • Students must not attend sessions if they have a contagious illness within 48 hours of a session.

  • Medical conditions must be declared at registration and updated as needed.

  • AEES COACHING Ltd may refuse participation if the coach senses/made aware of injury prior to the start of session. 

10. Behaviour & Safety

  • AEES COACHING Ltd reserves the right to remove any student or parent whose behaviour disrupts sessions or endangers others. Refunds will not be given in this case.

11. Supervision of Children

  • Club Coaches will be responsible for supervision of children once inside the school grounds (including waiting inside school gates or school reception). 

  • Parents/Guardian are permitted to drop children off with designated coach but not permitted inside school grounds without school permission/signing in at reception.

  • Parent’s or guardian’s are agreeing to picking children up promptly at agreed time for after school clubs (seen on sign up forms)

  • All our sessions are supervised by at least 2 british triathlon coaches/SBRL.  

12. Safeguarding & Photography

  • Photography and filming is strictly prohibited unless consent is given by parent of child or group and agreed with by AEES COACHING Ltd.

  • Sometimes AEES COACHING Ltd may use a photography/video device provided by the company for feedback sessions/ club promotion. Details will be provided in advance and we will seek further parental permission prior to doing so.

13. School Rules

  • Each school we use operates under its own rules and regulations, which are displayed on the schools website.

  • You and your child are required to follow these rules at all times.

  • Failure to follow school rules may result in removal from the session or termination of session/s.

14. Refund policy 

  • We understand that occasionally plans may change, and your child may need or wish to withdraw from the club. In the first half term, we are able to refund 50% of the cost for the remaining sessions for the rest of the term. We are unfortunately unable to offer any refunds after half term. Refunds after half term will only be considered in exceptional circumstances, and are at the discretion of AEES COACHING Ltd. (today triathlon club). 

15. Liability

  • AEES COACHING Ltd is not responsible for loss or damage to property at sessions venues.

  • Nothing in these Terms limits our liability for death, injury, or fraud caused by our negligence.




16. Other Important Terms

  • AEES COACHING Ltd may transfer its rights under this contract but will notify you if we do.

  • If a court finds any term unlawful, the rest remain in force.

  • If we delay enforcing these Terms, we can still enforce them later.

  • These Terms are governed by English law and disputes will be handled in the courts of England and Wales.

By booking sessions, you confirm that you have read, understood, and agreed to these Terms and Conditions.